Small businesses do not have a smaller HR problem — they have the same problem with nobody assigned to it. The founder approves leave over WhatsApp and the office manager rebuilds attendance in Excel each month. Software should remove that work, not add a per-head bill to it.
Every module free for 30 days, no credit card. After that: from $1 per module per month, per organisation, with no per-employee fees. Free modules right now: Regions, Branches, WFH, Notice Board, Daily Notes, Reports, Performance, Recognition, 360° Feedback, Surveys, HR Helpdesk, Statutory, Onboarding, Family Details, OKRs & Goals and Org Chart. Your organisation gets its own isolated database.
Switch on what you need now. The other thirty-odd modules stay out of the way until you want them.
Contact details, documents, salary history, family details and assets against each person — instead of four folders and a spreadsheet.
Employees clock in themselves from a browser or phone. Add a biometric reader later — it is its own module — if you want one.
Requests route to whoever approves them, and balances update automatically instead of drifting in a spreadsheet.
Run payroll, generate proper PDF payslips, and let employees download their own rather than emailing them out.
A reusable joining checklist so the fifth hire gets the same setup as the first, without anyone remembering the steps. Priced as its own module.
Contracts, ID proofs and certificates stored against the employee instead of in somebody's inbox.
An afternoon, not a quarter. There is no onboarding call to book and no consultant to schedule.
Create your organisation and get your own subdomain and database. No card, no sales call.
Import your team, set departments and designations, and invite everyone to their own login.
Start with attendance and leave. That covers most of the manual work in a small business.
Payroll, onboarding, assets, expenses and the rest are all free to try for your first 30 days. After that you pay monthly only for the modules you keep.
Below roughly fifty people, HR is somebody's second job. It usually works — until it does not, and the failure is always the same shape:
Proper HR software fixes this, but the pricing model is usually built for a company with a dedicated HR team and a budget line to match. At a typical per-employee monthly rate, a forty-person business is committing to a meaningful recurring cost to solve a problem that is expensive but not urgent — so it never gets solved.
Per-seat pricing has a second cost beyond the invoice: it makes growth a budget conversation. Doubling headcount doubles the bill, permanently, and that changes how people think about hiring seasonal staff, contractors or a shift team. Per-organisation pricing removes the calculation. Hire whoever you need and the software cost does not move.
The same applies to structure. Departments, teams, branches, regions, business units and sub-organisations are all available immediately, so opening a second location is a configuration change rather than an upgrade.
Small businesses tend to accumulate single-purpose tools — one for tasks, one for expense claims, one for the notice board, one for internal chat — each with its own login and its own small monthly cost. The modules that cover those live in the same workspace, each priced per organisation so you switch on only the ones you need:
Attendance, leave, onboarding, documents, assets and tasks are country-neutral — the process is the same wherever you operate. Each organisation sets its own country and dial code, currency symbol, financial year start and working hours, and the interface runs in English, Hindi, Arabic, French, German or Spanish.
The honest caveat is payroll. The statutory engine implements Indian rules — provident fund, ESI, professional tax and EPFO ECR filing. If you are outside India you can still run payroll using configurable salary components and generate payslips, but the country-specific statutory deductions and filing formats for your jurisdiction are not built in. Everything else works as described.
It is worth being direct about this. If you need certified payroll filing outside India, deep accounting integration, or a dedicated implementation team with a contractual SLA, a paid regional product will serve you better. ADMINFACE is a good fit when you need real HR infrastructure, you are willing to set it up yourself, and per-seat pricing is the thing standing in the way.
| ADMINFACE | Typical HR platform | |
|---|---|---|
| Cost at 40 employees | Only the modules you choose, per organisation — from $1 per module per month | A per-seat monthly bill that scales with headcount |
| Cost at 400 employees | Identical for the same modules | Ten times the 40-employee bill |
| Setup | Self-serve, same afternoon | Often an onboarding call or implementation fee |
| Modules | All 40+ free for your first 30 days; then each module priced separately | Tiered — payroll and integrations usually gated |
| Minimum contract | None — pay for 1, 3, 6 or 12 months at a time, never auto-renewed | Commonly annual, sometimes with a seat minimum |
| Multi-branch structure | Included | Frequently an enterprise-tier feature |
"Typical HR platform" describes the pricing and packaging patterns common across the category — per-employee monthly billing, feature tiers and paid add-ons. Individual products vary; check current terms with any vendor you are comparing.
No minimum and no maximum. The platform works the same for a five-person team as for a five-thousand-person one, and module prices are per organisation, so they do not change with headcount.
Realistically an afternoon. Creating the organisation takes minutes, and most of the remaining time goes on importing employees and setting up departments, shifts and leave types to match how you already work. There is no onboarding call to book and no implementation fee.
No. It is a hosted web application — nothing to install or maintain. Connecting a biometric device involves entering its connection details and running a test, which is the most technical task most organisations encounter.
Nothing changes commercially, because pricing is per module and per organisation, not headcount-based. Structurally, departments, teams, branches, regions and sub-organisations are available from the start, so opening a second location is a configuration change rather than an upgrade.
Yes for attendance, leave, onboarding, documents, assets, tasks and the rest — each organisation sets its own country, currency symbol, financial year start and working hours, and the interface runs in six languages. The exception is payroll: the statutory engine implements Indian rules (PF, ESI, professional tax, ECR filing), so outside India you can run payroll with configurable components and payslips, but not local statutory filing.
Yes, and that is the point — self-service is what removes work from whoever is handling HR. Employees clock in, apply for leave and download payslips themselves — and submit expense claims if you use the expenses module. Logins are unlimited, with no per-user fee.
Export your data whenever you want, and a full data export is available on request. Export is a normal feature rather than a support request, and there is no contract or notice period to work through — nothing renews or is charged automatically. Even if a bill goes unpaid, the workspace only becomes read-only after a 7-day grace period; your data is never deleted.
Try every module free for 30 days with no card, then pay monthly only for the modules you keep — priced per organisation, never per employee.
Clock in/out, shifts, overtime, GPS and biometric sync feeding one attendance register.
Leave types, balances, approval chains, holidays, comp-off and encashment in one place.
Salary structures, PF, ESI, professional tax, approval workflow, PDF payslips and EPFO ECR files.
Sync eSSL, ZKTeco and Hikvision devices straight into attendance — pull or ADMS push.
Reusable onboarding templates, task checklists and a self-serve joiner portal.
Create your organisation, import your team and run attendance and leave this week. Every module is free for your first 30 days, then you pay monthly only for the modules you keep, for unlimited employees. No card and no contract.