Indian payroll is not just arithmetic — it is PF at 12% with a wage ceiling, EPS carved out at 8.33%, ESI below ₹21,000 gross, professional tax that changes by state, and an ECR file the EPFO will reject over a formatting error. ADMINFACE handles the statutory layer, not only the salary maths.
No credit card at signup. No trial clock. Your organisation gets its own isolated database.
Payroll is the process most likely to be audited and most expensive to get wrong, so every step is recorded.
Define earnings and deductions to match your CTC structure — basic, HRA, allowances, and anything specific to your organisation.
Generate payslips for every eligible employee in one action, or run individuals when something needs handling separately.
Payroll routes through an approval chain before anyone is marked paid, so nobody pushes a run to production alone.
Generate proper payslips employees download themselves, individually or as a bulk ZIP for a whole month.
Statutory deductions computed with configurable rates and ceilings, and reported per month across the organisation.
Generate the ECR text file for PF filing, with EPS wages capped and the EPS/EPF split calculated for each employee.
Set salary components, PF and ESI rates, wage ceilings and your professional tax state. These carry forward every month.
Paid days, loss of pay and approved overtime come from the attendance register — no separate spreadsheet.
Run payroll in bulk, review the register, and fix anything that looks wrong before it goes anywhere.
The run clears its approval chain, payslips publish to employees, and the ECR file exports for EPFO filing.
Calculating gross minus deductions is trivial. What makes Indian payroll difficult is that each deduction has its own base, its own ceiling and its own filing format, and getting any of them wrong creates a liability that surfaces months later.
PF is 12% of basic plus DA from the employee and a matching 12% from the employer — but the employer's half splits, with 8.33% of wages (capped at ₹15,000, so ₹1,250) going to EPS and the remainder to EPF. The wage ceiling is configurable because some employers contribute on actual basic rather than on ₹15,000, but the EPS cap stays fixed at 8.33% of ₹15,000 regardless. That single rule is the most common source of ECR rejections.
ESI applies where gross is ₹21,000 a month or below — 0.75% from the employee and 3.25% from the employer. The wage ceiling is configurable, and employees who cross it stop contributing. The trap is mid-year crossings, where contribution obligations continue to the end of the contribution period.
Professional tax is a state levy, not a central one, so the amount and the slabs depend on where the employee works. Karnataka, Maharashtra, Andhra Pradesh, Telangana, Gujarat and West Bengal all levy it with different slabs; Delhi, Haryana, Uttar Pradesh, Rajasthan and Punjab do not levy it at all. The annual total is constitutionally capped at ₹2,500 per person.
Payroll is not only the monthly cycle. The surrounding processes usually live in spreadsheets and email, and each one is a place where numbers drift:
Every employee has their own login. They download their own payslips, see their own salary history, apply for advances and submit expense claims without going through HR. Most of the routine load on a payroll team is answering questions that the employee could have answered themselves given access.
ADMINFACE handles payroll processing, statutory computation and ECR generation. It is not an accounting package, it does not file your returns for you, and it does not replace a chartered accountant on anything complex. It produces the numbers and the files; a person still submits them.
If you want to check the statutory maths before trusting any system with it, the free EPF and EPS calculator and CTC to in-hand calculator use the same rules, with the working shown.
| ADMINFACE | Typical HR platform | |
|---|---|---|
| Cost | Free for unlimited employees | Per employee, per month |
| PF, ESI and PT | Included, with configurable rates | Usually included, often in a payroll tier |
| ECR file for EPFO | Generated from the payroll run | Sometimes manual or an add-on |
| Approval workflow | Built in before anyone is marked paid | Often only on higher tiers |
| Attendance source | Same platform — no import step | Frequently a separate product |
| Payslip delivery | Employee self-service, PDF and bulk ZIP | Varies; sometimes emailed manually |
"Typical HR platform" describes the pricing and packaging patterns common across the category — per-employee monthly billing, feature tiers and time-limited trials. Individual products vary; check current terms with any vendor you are comparing.
Yes. PF is computed at your configured employee and employer rates against the wage ceiling, with the EPS share carved out at the statutory 8.33% capped at ₹15,000 of wages. ESI is applied at 0.75% employee and 3.25% employer for anyone at or below the gross ceiling. Rates and ceilings are configurable because they change.
Yes. The ECR text file is generated straight from a month's payroll data with EPF wages, EPS wages, EDLI wages and the contribution split per employee. If any employee is missing a UAN the export stops and tells you who, since the EPFO would reject the upload anyway.
Professional tax is configured per organisation with the applicable state selected, and the deduction is applied in the monthly run and reported alongside PF and ESI. Because it is a state levy with different slabs everywhere, you set it to match where your employees actually work.
Yes. Every employee has a login with their own payslip history as PDFs, plus their salary revision history. HR can also bulk-download a whole month as a ZIP.
Yes. Payroll runs pass through a configurable approval chain before anyone is marked paid, so a single person cannot push a run through unreviewed. Actions are recorded in the audit log.
Yes — attendance, leave and payroll are one system, so paid days, loss of pay and approved overtime carry through without an export or re-keying step. This is where most month-end payroll errors originate.
Yes, in full, for unlimited employees — including statutory computation, the approval workflow, PDF payslips and ECR export. Payroll is the feature most often gated behind a paid tier elsewhere; it is not gated here.
The whole platform at no cost, for unlimited employees — funded by ads in the app rather than per-seat fees.
HR built for teams of 5 to 200, without the per-seat maths or the enterprise implementation project.
Clock in/out, shifts, overtime, GPS and biometric sync feeding one attendance register.
Leave types, balances, approval chains, holidays, comp-off and encashment in one place.
Sync eSSL, ZKTeco and Hikvision devices straight into attendance — pull or ADMS push.
Reusable onboarding templates, task checklists and a self-serve joiner portal.
Set up your salary components, import your employees and generate a real payroll run. Free for unlimited employees, with statutory computation and ECR export included.