Hospitals run two operations at once: patient care and a shift-based workforce that never stops. Most software solves one and ignores the other, so rosters and payroll end up in spreadsheets beside a clinical system. ADMINFACE runs both — OPD and IPD alongside attendance, shifts and payroll for the people delivering it.
No credit card at signup. No trial clock. Your organisation gets its own isolated database.
A patient who attends OPD and is later admitted should not become two records.
One record per patient carrying demographics, contact details and the full history of every visit and admission.
Book and manage OPD appointments against doctors and departments, with the day's schedule visible at a glance.
Record findings, diagnosis, prescriptions and per-item remarks during the consultation itself.
Prior visits, diagnoses and notes are available in the consultation rather than in a paper file somewhere else.
Track ward and bed occupancy so admission decisions are made against what is actually free right now.
Admit, track and discharge inpatients, with daily notes recorded through the stay.
Bill OPD consultations and IPD stays, with insurance details held against the patient.
Patients access their own appointments and records through a separate portal rather than calling the front desk.
One record is created and reused for every subsequent visit, so history accumulates rather than fragmenting.
The appointment leads into a consultation where findings, diagnosis and prescription are recorded against that visit.
If the patient is admitted, a bed is allocated from live occupancy and daily notes run through the stay.
Billing covers the consultation or the stay, and the whole episode stays attached to the patient record.
Clinical systems are built for patients. That is correct, but a hospital is also an employer with an unusually difficult workforce problem — round-the-clock shifts, rotating rosters, mandatory rest periods, overtime that is genuinely worked rather than exceptional, and a mix of permanent, visiting and contracted staff.
So the clinical system handles patients, and the workforce ends up in spreadsheets: a roster in Excel, a biometric device exporting to another sheet, payroll rebuilt by hand each month. In a hospital that is not a minor inefficiency, because rostering errors mean either a shift running short or someone working unsafe hours.
OPD is high-volume and time-pressured, so the goal is fewer steps rather than more fields. Appointments are booked against a doctor and department; the consultation opens from the appointment with the patient's prior history already attached; findings, diagnosis and prescription are recorded with per-item remarks where a line needs explanation; and billing follows from the consultation.
IPD is longer-running and needs continuity. Admission allocates a bed from live ward occupancy, so the decision is made against what is genuinely free. Daily notes are recorded through the stay, building a chronological record rather than a discharge summary written from memory. Discharge closes the admission and the billing covers the stay.
Patients have their own portal, separate from the staff-facing application, where they can see their appointments and their own records. Every question answered there is a call the front desk does not take, and it removes the routine "when is my appointment" traffic that consumes reception time.
This covers hospital administration: patients, appointments, consultations, case history, wards and beds, admissions, billing, insurance details and the patient portal, plus the full HR platform for staff. It is a hospital management system, not a full EMR or HIS. It does not include a pharmacy inventory module, a laboratory information system, PACS or radiology imaging, or clinical decision support, and it is not positioned as a certified electronic health record.
It suits clinics, nursing homes, small and mid-sized hospitals and multi-speciality practices that need solid administration and real HR without an enterprise HIS deployment.
The hospital vertical is enabled per organisation, so an organisation using ADMINFACE for general office management does not see clinical modules and vice versa. Patient records, appointments, admissions and ward management have nothing country-specific about them. Each organisation sets its own country, currency symbol, financial year and working hours, and the interface runs in English, Hindi, Arabic, French, German and Spanish. The one caveat is payroll, where the statutory engine implements Indian rules (PF, ESI, professional tax and EPFO filing); outside India payroll runs on configurable components without local statutory filing.
| ADMINFACE | Typical HR platform | |
|---|---|---|
| Cost | Free for unlimited staff and patients | Per user or per bed licensing |
| Staff HR | Full platform — attendance, payroll, leave | Usually absent; a separate purchase |
| Rosters and attendance | Same register, biometric sync included | Typically spreadsheets alongside |
| OPD and IPD | Both, on one patient record | Varies by product and tier |
| Patient portal | Included | Frequently an add-on |
| Scope | Administration + HR, not a full EMR | Often deeper clinically, no HR |
"Typical HR platform" describes the pricing and packaging patterns common across the category — per-employee monthly billing, feature tiers and time-limited trials. Individual products vary; check current terms with any vendor you are comparing.
Yes. Outpatient covers appointments, consultations, case history and billing; inpatient covers admissions, ward and bed allocation, daily notes through the stay, discharge and billing. Both attach to the same patient record, so a patient seen in OPD and later admitted does not become two records.
No, and it is better to be clear about that. It covers hospital administration — patients, appointments, consultations, case history, wards and beds, admissions, billing and the patient portal — plus full HR for staff. It does not include pharmacy inventory, a laboratory information system, PACS or radiology imaging, or clinical decision support, and it is not a certified electronic health record.
Yes, and that is the main reason to run both in one place. Clinical staff are employees in the org structure with shifts, rosters, attendance, leave balances and payroll. Rostering and attendance draw on the same register, so scheduled versus actual coverage is visible on the day rather than at month end.
Yes. There is a separate patient portal where patients see their own appointments and records, which removes a large share of routine front-desk calls.
Yes. Wards and beds are tracked with live occupancy, so admissions are allocated against what is actually free at that moment rather than against a whiteboard that lags reality.
No. The hospital vertical is enabled per organisation, so an office using ADMINFACE for general HR never sees patients or wards, and a hospital gets both sets.
Yes for the clinical and administrative side — patients, appointments, admissions, wards and billing are country-neutral, and each organisation sets its own country, currency and language from six options. The exception is payroll, where the statutory engine implements Indian rules; outside India payroll runs on configurable salary components without local statutory filing.
The whole platform at no cost, for unlimited employees — funded by ads in the app rather than per-seat fees.
HR built for teams of 5 to 200, without the per-seat maths or the enterprise implementation project.
Clock in/out, shifts, overtime, GPS and biometric sync feeding one attendance register.
Leave types, balances, approval chains, holidays, comp-off and encashment in one place.
Salary structures, PF, ESI, professional tax, approval workflow, PDF payslips and EPFO ECR files.
Sync eSSL, ZKTeco and Hikvision devices straight into attendance — pull or ADMS push.
Set up your departments, wards and staff, and run OPD, IPD and HR together. Free for unlimited staff and unlimited patients.